The ESFRI MOS platform, URL: https://mos.esfri.eu/, (hereinafter referred to as “platform”) collects a certain amount of personal data about our users in order to provide them with our content and services. Personal data means any data that relates to an identified or identifiable individual.
- Data Controller
The controller within the meaning of the General Data Protection Regulation is: StR-ESFRI 2 Project. You may reach the controller by email at info@str-esfri.eu.
II. General remarks on data processing
We process personal data concerning our users exclusively to the extent required to provide a functioning website, as well as content and services.
In principle, we will only process the personal data of our users after obtaining their consent. Your use of the Platform signifies that you agree will all terms of this Privacy Notice. If you communicate with us and provide us with personal information, we will assume that you agree that we can use this information to communicate with you.
The personal data of the data subject will be deleted as soon as the purpose of the storage ceases to apply. The data may be stored beyond this time if this is provided for by the European or national legislator in Union directives, laws or other regulations to which the controller is subject or the continued storage of the data is necessary for the conclusion or fulfilment of a contract.
In this Privacy Notice you will find explanations on how your personal data is processed on our websites regarding the:
a) Scope of personal data processing
b) Legal basis for processing personal data
c) Purpose of data processing and storage
d) Duration of data storage
e) Right of objection and removal (opt-out option)
III. Availability of the platform and generation of log files
a. Description and scope of data processing
This website automatically collects information transmitted by your browser and saves it in so called server log files.
The following information is collected each time you visit our website:
(1) Information about browser type and version
(2) user’s operating system
(3) user´s IP address
(4) Date and time of access
(5) Referrer website(s)
(6) Websites the user accesses from our website
This information will not be stored in combination with any of the user’s personal data.
b. Legal basis for data processing
The legal basis for the temporary storage of data and log files are points (a) and (f) of Art. 6 (1) of the GDPR.
c. Purpose of data processing
Data storage in log files is carried out to ensure the proper functioning of the website. In addition, the data helps us optimise the website and ensure the safety and security of our IT systems. The data is not analysed for marketing purposes in this context.
d. Duration of storage; Right to objection and removal (opt-out option)
Your data will be deleted as soon as the purpose of its collection ceases to apply. Data stored in log files will be deleted after thirty days at the latest. A longer storage period is possible. In this case, the users' IP addresses are deleted or alienated, so that an assignment of the user is no longer possible. The collection of data its storage in log files is essential to operate this website. There is consequently no scope to object on the part of the user (no opt-out option).
IV. Use of cookies
a. Description and scope of data processing
Our website uses session cookies. Cookies are text files placed on the user’s computer system by a browser and stored there. Each time a user visits a website, a cookie may be saved on the user’s operating system. This cookie contains a characteristic string that allows identifying the browser the next time the user visits this website.
We only use cookies to make our website more user-friendly. Some elements of our website require identifying the accessing browser after a change of web pages.
b. Legal basis for data processing
The legal basis for the processing of personal data using cookies are points (a) and (f) of Art. 6 (1) of the GDPR.
c. Purpose of data processing
Technically necessary cookies are used to simplify the use of websites for its visitors. Some of the functions on our website cannot be offered without the use of cookies. For this purpose, the browser has to be identifiable after a change of pages.
User data collected through technically necessary cookies are not used to create user profiles.
d. Duration of storage; right to objection and removal (opt-out option)
Cookies are stored on the user's computer and transmitted to our website. As a user you have full control over the usage of cookies. You can deactivate or restrict the transfer of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. Depending on your browser settings, this can happen automatically. If cookies are deactivated for our website you may not be able to use all of the functions provided by the website.
V. Data voluntarily supplied by the User
- Description and scope of data processing
The Platform is designed to allow users to browse through it without providing any contact information. However, certain areas may require, or allow for, the submission of personal information, such as when a user fills out a newsletter form or contacts us, i.e name and e-mail address. The data collected and further processed are necessary for sending the newsletter and for communication.
- Legal basis for data processing
The legal basis for the processing of personal data using cookies is point (a) of Art. 6 (1) of the GDPR.
- Right to withdraw consent
Said consent may be revoked at any time, whereby the ability to use the service in question ceases.
VI. Data supplied by the User who logs in.
- Description and scope of data processing
For users who are entitled to have a username and password to login, we collect and further process the usernames for the functioning of the Platform. The passwords are encrypted. Moreover, we collect and further process, their names, email addresses, country of origin, organization and their position in it, working groups belonging as well as the cv provided by them. These data or part of them are necessary for access the Platform and its services, for communication and for following ESFRI and StR-ESFRI 2 activities as well as for informing the public about ESRFI and StR-ESFRI 2 activities. Appropriate, detailed information is provided to the users and, where required, consent for the processing of Personal Data is obtained before a given service is activated.
- Legal basis for data processing
The legal basis for the processing of personal data using cookies are points (a, (b) and (f) of Art. 6 (1) of the GDPR.
- Duration of storage; Right to withdraw consent
Your data will be deleted as soon as the purpose of its collection ceases to apply; for instance, if the user ceases to be the delegate of their country. Said consent may be revoked at any time, whereby the ability to use the service in question ceases.
VII. Rights of the data subject
If your personal data is processed, you are the data subject within the meaning of the GDPR and you have the following with respect to the controller:
a. Right of information
You have the right to obtain from the controller confirmation of whether or not personal data concerning you is processed by us.
If this is the case, you can demand the following information from the controller:
(1) the purposes of the processing of the personal data;
(2) the categories of personal that is processed;
(3) the recipients or categories of recipient to whom the personal data have been or will be disclosed;
(4) the planned duration of storage of the personal data concerning you, or the criteria applied to defining the duration of storage if precise information in this regard is not available;
(5) the existence of the right to request from the controller rectification or erasure of personal data, restriction of processing of personal data concerning the data subject or to object to such processing;
(6) the right to lodge a complaint with a supervisory authority;
(7) any available information of their source. If the personal data is not collected from the data subject;
(8) the existence of an automated decision-making process, including profiling, according to Art. 22 paragraphs 1 and 4 of the GDPR and – at least in these cases – meaningful information on the logic and implications involved, as well as on the intended effects of this kind of processing on the data subject.
You also have the right to obtain information on whether the personal data concerning you has or will be transferred to a third country or to an international organisation. In this regard, you are entitled to request information on the appropriate guarantees in place with regard to this processing in accordance with Art. 46 of the GDPR.
b. Right to correction
You have the right to rectification and/or completion by the controller if the processed personal data relating to you is incorrect or incomplete. The controller must carry out the rectification immediately.
Your right to rectification can be limited if and when it renders the realisation of the research or statistical purposes impossible or seriously impairs this, and the limitation is necessary to fulfil the research or statistical purposes.
c. Right to limit processing
Under the following conditions, you can demand the restriction of the processing of your personal data:
(1) if you contest the accuracy of the personal data for a period enabling the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
(3) the controller no longer needs the personal data for the purposes of the processing, but you require them for the establishment, exercise or defence of legal claims, or
(4) you have objected to processing pursuant to Article 21 (1) of the GDPR pending the verification whether the legitimate grounds of the controller override yours.
Where processing of your personal data has been restricted, such data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the processing is restricted in accordance with the aforementioned conditions, you will be informed by the controller before the restriction is lifted.
Your right to a restriction of the processing can be limited if and when it renders the realisation of the research or statistical purposes impossible or seriously impairs this, and the limitation is necessary to fulfil the research or statistical purposes.
d. Right to delete
a) Obligation to delete
You can demand from the controller the erasure of your personal data without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:
(1) the personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
(2) you withdraw your consent on which the processing is based according to point (a) of Article 6 (1), or point (a) of Article 9 (2) of the GDPR, and where there is no other legal basis for the processing;
(3) you object to the processing pursuant to Article 21 (1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21 (2) of the GDPR;
(4) the personal data concerning you have been unlawfully processed;
(5) the personal data concerning you have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;
b) Information to third parties
Where the controller has made the personal data concerning you public and is obliged pursuant to Art 17 (1) of the GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you, as the data subject, have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
c) Exceptions
The right to erasure does not exist if processing is necessary
(1) for exercising the right of freedom of expression and information;
(2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9 (2) as well as Article 9 (3) of the GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89 (1) of the GDPR in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
(5) for the establishment, exercise or defence of legal claims.
e. Right to notification
Where you have exercised the right to correction, deletion or restriction of processing with the data controller, the data controller shall be obliged to notify all recipients to whom the personal data concerning you was disclosed of this correction or deletion of data or of the restriction of processing, except where compliance proves to be impossible or is associated with a disproportionate effort.
In addition, you are entitled to require that the data controller inform you about these recipients.
f. Right to data portability
You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format and have the right to transfer that data to another controller without hindrance from the controller to which the personal data have been provided, where:
(1) the processing is based on consent pursuant to point (a) of Article 6 (1) of the GDPR or point (a) of Article 9 (2) of the GDPR or on a contract pursuant to point (b) of Article 6 (1) of the GDPR; and
(2) the processing is carried out by automated means.
In exercising your right to data portability, you have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. This must not adversely affect the rights and freedoms of other persons.
The right to data portability does not apply to processing that is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
g. Right to object
You have the right to object, at any time, on grounds relating to your particular situation, to the processing of personal data concerning you, which is based on parts (e) or (f) of Art. 6, paragraph 1 of the GDPR; this includes profiling based on those provisions.
The controller shall no longer process the personal data concerning you, unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.
You also have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you for scientific/academic or historical research purposes or for statistical purposes in accordance with Article 89 (1) of the GDPR.
Your right to object can be limited if and when it renders the realisation of the research or statistical purposes impossible or seriously impairs this, and the limitation is necessary to fulfil the research or statistical purposes.
h. Right to withdraw consent pursuant to Art. 7, paragraph 3 of the GDPR
You have the right to withdraw your consent to the processing of data at any time, with future effect. In the event that you withdraw consent, we will delete the data concerned immediately, except where processing can be based on legal grounds that do not require consent. The withdrawal of consent will not affect the lawfulness of processing carried out prior to withdrawal of consent.
i. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data concerning you infringes the GDPR.
The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 of the GDPR.
VIII. Inquiries and Complaints
If you have any questions, comments, or complaints about this Privacy Notice, or the use, management or disclosure of personal information collected on or through our Platform, please contact us at info@str-esfri.eu
